We are a premier provider of document scanning, data entry, data conversion & migration services and digitization software tools for scanning, data entry & document management.

How we help you

We turn your paper mess into organized information

  • Smart Digitization: We assist you to decide which documents should be digitized and what is better to keep on paper.
  • Mass scanning of archived documents of any size.
  • Scanning documents on the same day as part of your workflow.
  • Single or double pass data entry of document data and/or fields.
  • Specialized services, such as OCR, data migration & conversion.
  • Captoria DM document management software for any type of electronic document.
  • Online file hosting: anytime, anywhere access to your scanned documents.
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Captoria DM document management

Work Smart. Work Fast.

  • Every type of document, can be indexed, rapidly searched and be part of a business workflow.
  • You never have to worry about system setup, maintenance, support, upgrades or anything else.
  • Document categories with as many keywords as you like to be used for searching.
  • Search documents by combining several keywords and / or free text.
  • Each document has its own version history, classification, keywords and access rights.
  • Document annotation.
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How you benefit

We do all the work for you

  • Lower operating costs.
  • Reduced risk of loss.
  • Controlled, secure and flexible document access.
  • Document archive preservation.
  • Improved employee productivity.
  • Audit compliance.
  • Document digitization contributes toward a greener planet.
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Why choose us?

6 reasons that make the difference

Selected Projects

Our specialistes have succeeded again!

Cadastral Archive

Off-site Scanning

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  • Chișinău, Republic of Moldova

  • Scanning, Digital Signature

  • 20,000,000 A4/A3/A0 bound & unbound pages

  • 28 months

National Cadastral Archive

Funded by the World Bank Group (WBG)

The provided digitization services included the elaboration and implementation of the following workflows:

  • Collection/return of records from 21 cadastral offices
  • Pre-scanning preparation workflow
  • Scanning of paper based real estate folders
  • Processing of scanned images
  • Annotation of digitized documents with metadata
  • Internal quality assurance by the supplier
  • Quality checks by the customer
  • Digital signing of digitized documents
  • Data exchange with the customer’s cloud system

Real estate folders contained the following types of documents: i) registers, ii) cadastral documents, iii) technical documents (or technical stocktaking folders). Folder digitization was split by type of cadastral document.

Real estate metadata entry included the following:

  • Real estate ID barcode
  • Document type
  • Cadastral number
  • Number of pages per document type
  • Real estate address
  • Scanning date
  • ID of the person that applied the digital signature

Fingerprint Archive

On-site Scanning, Data Entry

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  • Athens, Greece

  • Scanning, Data Entry

  • 1,000,000 double sided fingerprint cards

  • 26 months

Hellenic Police Fingerprint Archive

Funded by the European Union (EU)

The following services were offered:

  • Pre-scanning preparation workflow
  • Scanning of paper based fingerprint cards @ 1,000 dpi
  • Cropping of scanned cards
  • Fingers Sequence Check
  • Slap Segmentation
  • Conversion of digitized cards to NIST-INTL 1-2007 format
  • Annotation of digitized cards with metadata
  • Internal quality assurance by the supplier
  • Quality checks by the customer
  • Data exchange with the customer’s AFIS system

Fingerprint metadata entry included the following:

  • Citizen's folder number
  • Name
  • Nationality
  • ID / Passport number
  • Date of birth
  • Scanning date

Legal Archive

On-site Data Entry

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  • Athens, Greece

  • Data Entry

  • 3,300,000 documents (185,000,000 characters)

  • 14 months

State Legal Council Archive

Funded by the European Union (EU)

The provided data entry services included the elaboration and implementation of the following workflows:

  • Collection of digitized documents from 73 council offices
  • Pre-data entry preparation workflow
  • Separation of folder documents per type
  • Double pass data entry of document metadata
  • Internal quality assurance by the supplier
  • Quality checks by the customer, according to ANSI Z1.4/2003 standard
  • Data exchange with the customer’s cloud system

Folder metadata entry included the following:

  • Folder number
  • Case title
  • Opponent details
  • Data entry date

Document metadata entry included the following:

  • Rule number
  • Court name
  • Rule date
  • Folder number
  • Data entry date

Civil Records

Off-site Data Entry

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  • Athens, Greece

  • Data Entry

  • 8,800,000 civil status acts (2,500,000,000 characters)

  • 30 months

Hellenic Civil Status Acts Archive

Funded by the European Union (EU)

The provided data entry services included the elaboration and implementation of the following workflows:

  • Collection of digitized documents from 106 civil act registar offices
  • Pre-data entry preparation workflow
  • Double pass data entry of birth, marriage and death certificates
  • Internal quality assurance by the supplier
  • Quality checks by the customer, according to ANSI Z1.4/2003 standard
  • Data exchange with the customer’s cloud system

Certificate metadata entry included the following:

  • Year
  • Book number
  • Certificate number
  • Certificate date
  • Name & surname
  • Father's name & surname
  • Mother's name & surname
  • Event type (birth, marriage or death)
  • List of certificate changes per date
  • Data entry date

Library Archive

On-site Scanning

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  • Library locations, Greece

  • Scanning

  • 4,600,000 book pages A4/A3

  • 13 months

National Libraries Archive

Funded by the European Union (EU)

The provided digitization services included the elaboration and implementation of the following workflows:

  • Pre-scanning preparation workflow
  • Scanning of books
  • Processing of scanned images
  • Annotation of digitized books with metadata
  • Internal quality assurance by the supplier
  • Quality checks by the customer
  • Data exchange with the customer’s cloud system

Book metadata entry included the following:

  • Book ID number
  • Title
  • Author(s)
  • Date
  • ISBN number (if any)
  • Scanning date

Historic Archive

On-site Scanning

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  • Mount Athos, Greece

  • Scanning

  • 630,000 old book pages A4/A3

  • 18 months

Mount Athos Historic Archive

Funded by the European Union (EU)

The provided digitization services included the elaboration and implementation of the following workflows:

  • Pre-scanning preparation workflow
  • Scanning of books and loose pages
  • Processing of scanned images
  • Annotation of digitized images with metadata
  • Watermarking of digitized images
  • Internal quality assurance by the supplier
  • Quality checks by the customer
  • Data exchange with the customer’s cloud system

Book metadata entry included the following:

  • Book type (Manuscript code, Archival code, stamp)
  • Monastery ID
  • Book ID
  • Verso & Recto page numbers
  • Scanning date

Citizen Cases Archive

On-site Scanning, Data Entry

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  • Athens, Greece

  • Scanning, Data Entry

  • 17,000,000 loose pages A4/A3 1,500,000 ctizen records (90,000,000 characters)

  • 26 months

Hellenic Police Citizen Cases Archive

Funded by the European Union (EU)

The following services were offered:

  • Pre-scanning preparation workflow
  • Scanning of paper based citizen cases folders
  • Processing of scanned images
  • OCR of digitized documents
  • Annotation of digitized documents with metadata
  • Internal quality assurance by the supplier
  • Quality checks by the customer
  • Data exchange with the customer’s cloud system

Folder metadata entry included the following:

  • Citizen's folder number
  • Name
  • Nationality
  • ID / Passport number
  • Date of birth
  • Scanning date

Customer citizen's cases database cleansing included the following:

  • Elimination of duplicate records
  • Completion of incomplete entriees
  • Correction of incorrect entries
  • Merging of multiple folders into one

Patent Records

On-site Scanning, Data Entry

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  • Valetta, Malta

  • Scanning, Data Entry

  • 400,000 loose pages A4/A3
    5,000 patent records (70,000 characters)

  • 6 months

National Patent Archive

Funded by the European Patent Office (EPO)

The following services were offered:

  • Pre-scanning preparation workflow
  • Scanning of paper based patent folders
  • Processing of scanned images
  • Annotation of digitized documents with metadata
  • OCR of digitized documents
  • Internal quality assurance by the supplier
  • Quality checks by the customer
  • Data exchange with the customer’s cloud system

Patent metadata entry included the following:

  • Title
  • Abstract
  • Registration date
  • Applicant details
  • Address for service
  • Patent number
  • Filing date
  • Expiration date
  • Protection period
  • Title of invention
  • Data entry date

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