Document Digitization

Scanning, Data Entry & Digitization Software

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Document Management

Seccurely Access your Documents from Anywhere

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We are a premier provider of document scanning, data entry, data conversion & migration services and digitization software tools for scanning, data entry & document management.

How we help you

We turn your paper mess into organized information

Smart Digitization: We assist you to decide which documents should be digitized and what is better to keep on paper.
Mass scanning of archived documents of any size.
Scanning documents on the same day as part of your workflow.
Single or double pass data entry of document data and/or fields.
Specialized services, such as OCR, data migration & conversion.
Captoria DM document management software for any type of electronic document.
Online file hosting: anytime, anywhere access to your scanned documents.

Captoria DM document management

Work Smart. Work Fast.

Every type of document, can be indexed, rapidly searched and be part of a business workflow.
You never have to worry about system setup, maintenance, support, upgrades or anything else.
Document categories with as many keywords as you like to be used for searching.
Search documents by combining several keywords and / or free text.
Each document has its own version history, classification, keywords and access rights.
Document annotation.

How you benefit

We do all the work for you

Lower operating costs.
Reduced risk of loss.
Controlled, secure and flexible document access.
Document archive preservation.
Improved employee productivity.
Audit compliance.
Document digitization contributes toward a greener planet.

0 Years in Business

0 Scanned Pages

0 Typed Characters

0 Stored Documents & Data

Why choose us?

6 reasons that make the difference

Reputation & Experience

Extensive digitization experience (any format, volume, size, and structure).

We have all you need

One stop shop for all your digitization needs.

Quality

Compliant with international or user defined QA standards.

Fixed Cost

We undertake projects for a fixed cost without hidden extra charges.

Prompt & Reliable Delivery

Our deliverables are always on time and within agreed timeframes.

Service Trasparency

We do all the digitization work without wasting the customer’s valuable time.

Selected Projects

Our specialists have succeeded again!

Project Location:
Chișinău, Republic of Moldova
Project Type:
Scanning, Digital Signature
Volume:
20,000,000 A4/A3/A0 bound & unbound pages
Duration:
28 months

National Cadastral Archive

Funded by the World Bank Group (WBG)

The provided digitization services included the elaboration and implementation of the following workflows:

Collection/return of records from 21 cadastral offices
Pre-scanning preparation workflow
Scanning of paper based real estate folders
Processing of scanned images
Annotation of digitized documents with metadata
Internal quality assurance by the supplier
Quality checks by the customer
Digital signing of digitized documents
Data exchange with the customer’s cloud system

Real estate folders contained the following types of documents: i) registers, ii) cadastral documents, iii) technical documents (or technical stocktaking folders). Folder digitization was split by type of cadastral document.

Real estate metadata entry included the following:

Real estate ID barcode
Document type
Cadastral number
Number of pages per document type
Real estate address
Scanning date
ID of the person that applied the digital signature

Project Location:
Athens, Greece
Project Type:
Scanning, Data Entry
Volume:
1,000,000 double sided fingerprint cards
Duration:
26 months

Hellenic Police Fingerprint Archive

Funded by the European Union (EU)

The following services were offered:

Pre-scanning preparation workflow
Scanning of paper based fingerprint cards @ 1,000 dpi
Cropping of scanned cards
Fingers Sequence Check
Slap Segmentation
Conversion of digitized cards to NIST-INTL 1-2007 format
Annotation of digitized cards with metadata
Internal quality assurance by the supplier
Quality checks by the customer
Data exchange with the customer’s AFIS system

Fingerprint metadata entry included the following:

Person's folder number
Name & Surname
Nationality
ID / Passport number
Date of birth
Scanning date

Project Location:
Athens, Greece
Project Type:
Data Entry
Volume:
3,300,000 documents (185,000,000 characters)
Duration:
14 months

State Legal Council Archive

Funded by the European Union (EU)

The provided data entry services included the elaboration and implementation of the following workflows:

Collection of digitized documents from 73 council offices
Pre-data entry preparation workflow
Separation of folder documents per type
Double pass data entry of document metadata
Internal quality assurance by the supplier
Quality checks by the customer, according to ANSI Z1.4/2003 standard
Data exchange with the customer’s cloud system

Folder metadata entry included the following:

Folder number
Case title
Opponent details
Data entry date

Document metadata entry included the following:

Decision number
Court name
Decision date
Folder number
Data entry date

Project Location:
Athens, Greece
Project Type:
Data Entry
Volume:
8,800,000 civil status acts (2,500,000,000 characters)
Duration:
30 months

Hellenic Civil Status Acts Archive

Funded by the European Union (EU)

The provided data entry services included the elaboration and implementation of the following workflows:

Collection of digitized documents from 106 civil act registar offices
Pre-data entry preparation workflow
Double pass data entry of birth, marriage and death acts
Internal quality assurance by the supplier
Quality checks by the customer, according to ANSI Z1.4/2003 standard
Data exchange with the customer’s cloud system

Act metadata entry included the following:

Year
Book number
Act number
Act date
Name & surname
Father's name & surname
Mother's name & surname
Event type (birth, marriage or death)
List of act changes per date
Data entry date

Project Location:
Library locations, Greece
Project Type:
Scanning
Volume:
4,600,000 book pages A4/A3
Duration:
13 months

National Libraries Archive

Funded by the European Union (EU)

The provided digitization services included the elaboration and implementation of the following workflows:

Pre-scanning preparation workflow
Scanning of books
Processing of scanned images
Annotation of digitized books with metadata
Internal quality assurance by the supplier
Quality checks by the customer
Data exchange with the customer’s cloud system

Book metadata entry included the following:

Book ID number
Title
Author(s)
Date
ISBN number (if any)
Scanning date

Project Location:
Mount Athos, Greece
Project Type:
Scanning
Volume:
212,834 old book pages A4/A3
Duration:
18 months

Mount Athos Cultural Archive

Funded by the European Union (EU)

The provided digitization services included the elaboration and implementation of the following workflows:

Pre-scanning preparation workflow
Scanning of books and loose pages
Processing of scanned images
Annotation of digitized images with metadata
Watermarking of digitized images
Internal quality assurance by the supplier
Quality checks by the customer
Data exchange with the customer’s cloud system

Book metadata entry included the following:

Book type (Manuscript code, Archival code, stamp)
Monastery ID
Book ID
Verso & Recto page numbers
Scanning date

Project Location:
Athens, Greece
Project Type:
Scanning, Data Entry
Volume:
17,000,000 loose pages A4/A3 1,500,000 ctizen records (90,000,000 characters)
Duration:
26 months

Hellenic Police Citizen Cases Archive

Funded by the European Union (EU)

The following services were offered:

Pre-scanning preparation workflow
Scanning of paper based citizen cases folders
Processing of scanned images
Optical character recognition (OCR) of digitized documents
Annotation of digitized documents with metadata
Internal quality assurance by the supplier
Quality checks by the customer
Data exchange with the customer’s cloud system

Folder metadata entry included the following:

Citizen's folder number
Name & Surname
Nationality
ID / Passport number
Date of birth
Scanning date

Citizen's cases database cleansing included the following:

Elimination of duplicate records
Completion of incomplete entriees
Correction of incorrect entries
Merging of multiple folders into one

Project Location:
Valetta, Malta
Project Type:
Scanning, Data Entry
Volume:
400,000 loose pages A4/A3
5,000 patent records (70,000 characters)
Duration:
6 months

National Patent Archive

Funded by the European Union Intellectual Property Office (EUIPO)

The following services were offered:

Pre-scanning preparation workflow
Scanning of paper based patent folders
Processing of scanned images
Annotation of digitized documents with metadata
Optical character recognition (OCR) of digitized documents
Internal quality assurance by the supplier
Quality checks by the customer
Data exchange with the customer’s cloud system

Patent metadata entry included the following:

Title
Abstract
Registration date
Applicant details
Address for service
Patent number
Filing date
Expiration date
Protection period
Title of invention
Data entry date

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